Spring Open Studios 2025 Information for Artists

SPRING OPEN STUDIOS REGISTRATION, IMAGE UPLOADS AND CATALOG ADS
April 26/27, 2025, 11AM - 5PM
Early Bird registration deadline is March 1, early bird ad deadline February 21.

Summary of all dates related to Open Studios preparation (by Kim Smith) - print this and keep it handy!

ARTIST REGISTRATION
Register for Open Studios now at https://sos25signup.eventbrite.com
YOU MUST FILL OUT all required questions AFTER hitting REGISTER button!
No images needed for registration.

FEES
Artist Registration and Ads
EARLY BIRD Artist Entry Fee ($315), catalog + online, by March 1
Guest Artist Entry Fee EARLY BIRD ($415) by March 1
ADD-ON EARLY BIRD 1/2 page ad ($240) by Feb 21
ADD-ON EARLY BIRD full page ad ($470) by Feb 21
ADD-ON half page ad ($320) by March 1
ADD-ON full page ad ($560) by Mar 1
REGULAR Artist Entry Fee ($350), no catalog, by April 4
Guest Artist Entry Fee REGULAR ($450 ), no catalog, by April 4
Artist Entry Fee LATE ($400), no catalog, includes auction buyout
Guest Artist Entry Fee LATE ($500), no catalog, includes auction buyout
Auction Buyout ($50) with early bird or regular registration

CATALOG IMAGES
Upload catalog image AFTER registering: https://form.jotform.com/240591161781153
Image upload deadline is March 1, 2025.
Catalog image Specifications
Size: 2.18" (H) x2.247" (W) @300dpi or higher resolution. (or 161.8 (H) x 157 (W) points (not pixels) @300dpi or higher) Larger images approximately square or that can be cropped are acceptable if you are unable to edit your image to the correct size.
File name: Bldg #_LastName_FirstName_Artwork Title (ex: 101_Smith_John_Still Life with Poppies.jpg)

CATALOG ADS
Purchase and/or upload catalog ads: https://www.jotform.com/241977241680159
If you already purchased an ad during registration, upload images and ignore payment section.
Ad image Specifications
File name: Bldg #_LastName_FirstName_Artwork Title (ex: 101_Smith_John_Still Life with Poppies.jpg)

View catalog ad template and examples

View catalog ad specifications

Email with all info about signup

AUCTION IMAGE UPLOADS NEEDED FROM ALL ARTISTS by APRIL 4, 2025

  1. Auction donation image

    Size: longer dimension 2,000 pixels @144dpi
    File name: Bldg #_LastName_FirstName_Artwork Title (ex: 101_Smith_John_Still Life with Poppies.jpg)
    Upload here

TIMELINE:

  1. February 21: Early Bird deadline for catalog ads

  2. March 1: Deadline to sign up and have entry in Open Studios catalog

  3. April 4: Regular Registration Deadline (online listing only, donate to auction) ($50 extra fee due after that date)

  4. April 4: Deadline to submit electronic mage of auction donation

  5. April 2 - 5: Auction Art dropoff times in Gallery (if you have no picture, please drop off as early as possible)
    Art must be ready to hang with wires or hooks.

    1. Wednesday, April 2, 11AM - 2PM

    2. Thursday, April 3, 3PM - 6PM

    3. Saturday, April 5, 1PM - 5PM

  6. April 10: AUCTION Reception in Gallery 6-8PM

  7. Thursday, April 10: Auction live online 12 noon and public gallery reception 6-8PM (artists arrive 5:45PM)
    We need as many artists present as possible for photo shoot and mingling with visitors.

  8. April 25: Late Sign-up Deadline (Online Listing, No Catalog, No Auction)

  9. April 27: Final Sign-up Deadline (Open Door Only)

    Note: Artists without Shipyard studios: To participate in Open Studios you should first arrange with a Shipyard or Islais Creek artist to share or sublet their studio during Open Studios weekend. Once you register you may have a guest artist page on shipyardartists.com through about one week after Open Studios is over.

PROMOTION - There is power in numbers.
You don’t have to do everything on this list, but pick a few things that work best for you.

Press release - download and attach to your email, or add this link to your website, FB and Instagram pages, etc.:
Will be posted here when available.
Invite your connections to the event posted on Linked-In and Facebook and share the event to your page:

Linked-In: tba

Facebook: tba
DO NOT CREATE A PRIVATE FACEBOOK EVENT, BUT JOIN THE COMMON ONE

1. Go to the Facebook event page XXXX and say that you are "going."

2. "Invite" your Facebook friends who may be interested in this event.

3. "Share" the event to your own Facebook page.

4. Post about your work in the "Discussion" section of the event.

5. Post on your own Facebook page and tag Hunters Point Shipyard Artists and Shipyard Open Studios.

Instagram: Post the event graphic and your own work. Include hash tags #shipyardartists, #shipyardopenstudios, #sfopenstudios, #hunterspointshipyardartists and tag @hunterspointshipyardartists

Eventbrite Tickets: Free admission and parking with RSVP: https://shipyardopenstudios.eventbrite.com/?aff=artist (THIS PAGE IS NOT LIVE YET)

Website: https://www.shipyardartists.com/open-studios/ (NOT LIVE YET)

Participating Artists: https://www.shipyardartists.com/shipyard-open-studios-participating-artists/ (NOT LIVE YET)

Send at least 3 emails to your list. For text, look at the website Open Studios page.
If you don’t have a mailing list, start one this Open Studios, and you can mail them in the fall. Very important.

Email with all info about signup (this is from 2024, to be replaced with new email)

Half page ad examples